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Overview

This guide will help you get started with Seguridad, covering your first login, understanding the interface, and performing common tasks. Whether you’re an administrator, regional unit operator, or consultation user, this guide will help you navigate the system effectively.

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First Login

1

Access the Login Page

Navigate to your Seguridad installation URL:
http://your-server-address/index.php
You’ll see the Seguridad login screen with the system header and a login form.
2

Enter Credentials

Enter your username and password:
  • Usuario (Username): Your assigned username
  • Contraseña (Password): Your assigned password
If this is your first login, use the credentials provided by your system administrator.
3

Click INGRESAR

Click the INGRESAR (Login) button to access the system.
Both username and password fields are required. You’ll receive an alert if either field is empty.
4

Automatic Redirect

Upon successful login, you’ll be automatically redirected to your assigned dashboard based on your permission level:
  • Regional Units (UR 1-15): Unit-specific dashboard
  • Administrators: Administrative control panel
  • Consultation Users: Read-only query interface
  • Specialized Units: Specific module dashboards

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Understanding User Roles

Your access level determines which features and data you can view or modify:

Regional Unit Operators

Permissions: 1-15Access to specific regional unit (UR) data:
  • Register incidents and preventivos
  • Manage regional cases
  • Generate unit reports
  • Access unit-specific records

System Administrators

Permission: 0, 100Full system access:
  • Manage all users
  • Configure system settings
  • Access all regional data
  • Generate system-wide reports

Consultation Users

Permissions: 20, 200Read-only access:
  • Query incident database
  • View statistics
  • Generate reports
  • No data modification

Specialized Units

Various CodesSpecialized access:
  • Federal crimes (4444)
  • Traffic division (99)
  • Operations (90, 803)
  • Judicial access (21-28)
The system uses a horizontal menu bar with dropdown options. The menu structure includes:
Data Entry Section - Create new records:
  • Preventivos: Main incident reports
  • Maltrato Animal: Animal abuse cases
  • Suicidios: Suicide incidents
  • Accidente de Transito: Traffic accidents
  • Fuga de Hogar: Missing persons/runaways
  • Delitos Federales: Federal crimes
  • Homicidio: Homicide cases
  • Vehiculos Robados: Stolen vehicles
  • Moto Chorros: Motorcycle thefts
  • Parte Jefe de Turno: Shift supervisor reports
    • PARTE 07-19 (Day shift)
    • PARTE 19-07 (Night shift)
  • Operativos: Operations
    • Standard operations
    • Integral operations
  • Violencia Familiar: Domestic violence
  • Usuarios: User management
  • Herramientas: System tools

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Session Management

The system maintains your session while you’re active:
  • Session Duration: Sessions persist while you’re active
  • Inactivity Timeout: Configurable (default: 10 minutes, may be disabled)
  • Session Variables: Username, password, and permission level stored
  • Logout: Always use the SALIR button to properly end your session
Your session information includes your username (_usr), permissions (_categoria), and last access time. This data determines what you can see and do in the system.

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Common Tasks

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Registering a New Incident (Preventivo)

Preventivos are the primary incident reports in the system.
1

Navigate to Data Entry

From the main menu:
  1. Hover over CARGA DE DATOS
  2. Click Preventivos
2

Complete the Form

Fill in all required incident details:
  • Date and time of incident
  • Location information
  • Type of incident/crime
  • Involved parties
  • Description and observations
  • Regional unit assignment
3

Submit the Report

Review your information and submit the form.
Make sure all required fields are completed. The system will alert you if mandatory information is missing.
4

Note the Preventivo Number

After submission, note the generated preventivo number for future reference and tracking.

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Searching for Existing Records

To find a specific incident report:
  1. Navigate to CONSULTA > Buscar Preventivo
  2. Enter the preventivo number
  3. Click search to view full details
  4. Review incident information, status, and history
This search is available to all users with consultation privileges.

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Viewing Statistics and Maps

1

Access Statistics

Navigate to CONSULTA and select the category you want to analyze.Available statistical views:
  • Crime statistics by type and region
  • Traffic accident trends
  • Operational efficiency metrics
  • Regional comparisons
2

View Geographic Data

For spatial analysis:
  1. Go to CONSULTA > Mapa
  2. View incident locations on interactive map
  3. Filter by date range or incident type
  4. Identify high-incident areas
Map features may be available based on your permission level.
3

Generate Reports

Most query pages offer report generation:
  • Select your filters and date ranges
  • Click generate/view report
  • Export data for further analysis (if available)

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Managing Operations

For users with operational permissions:
1

Register New Operation

  1. Navigate to CARGA DE DATOS > Operativos
  2. Select operation type:
    • Standard operation
    • Integral operation (comprehensive)
  3. Complete operation details:
    • Date, time, and duration
    • Participating units
    • Operation objectives
    • Location and scope
2

Document Results

During or after the operation:
  • Record detentions and seizures
  • Document evidence collected
  • Link related preventivos
  • Add observations and outcomes
3

Review Operation Data

To analyze operations:
  1. Go to CONSULTA > Operativos
  2. View Estadísticas for metrics
  3. View Mapa for geographic distribution
  4. Generate performance reports

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Recording Specialized Incidents

Navigate to CARGA DE DATOS > Violencia FamiliarRequired information:
  • Victim information and safety status
  • Aggressor details
  • Incident description and severity
  • Protection measures taken
  • Follow-up requirements
Domestic violence cases require immediate attention and proper documentation for legal proceedings.
Navigate to CARGA DE DATOS > Accidente de TransitoDocument:
  • Location and time
  • Vehicles involved
  • Injuries and casualties
  • Road conditions
  • Contributing factors
  • Insurance information
Navigate to CARGA DE DATOS > Fuga de HogarCritical information:
  • Missing person description
  • Last seen location and time
  • Circumstances of disappearance
  • Contact information for family
  • Risk assessment
Navigate to CARGA DE DATOS > Delitos FederalesRequires permission level 4444
  • Federal jurisdiction details
  • Case number and classification
  • Coordinating agencies
  • Special handling procedures

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Shift Supervisor Reports

Shift supervisors must complete duty reports:

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Day Shift (PARTE 07-19)

  1. Navigate to CARGA DE DATOS > Parte Jefe de Turno > PARTE 07-19
  2. Document shift activities (7:00 AM - 7:00 PM)
  3. Include:
    • Personnel on duty
    • Major incidents
    • Resource allocation
    • Issues or concerns

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Night Shift (PARTE 19-07)

  1. Navigate to CARGA DE DATOS > Parte Jefe de Turno > PARTE 19-07
  2. Document shift activities (7:00 PM - 7:00 AM)
  3. Same information requirements as day shift
Complete shift reports before the end of your shift to ensure accurate recordkeeping and smooth handover.

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User Management (Administrators)

System administrators can manage users:
1

Access User Management

Navigate to CARGA DE DATOS > Usuarios
2

Create New User

Provide:
  • Username (usd)
  • Password (pwd)
  • Permission level (permisos)
  • Additional user details
Choose permission levels carefully. Refer to the Installation Guide for permission code reference.
3

Assign Appropriate Permissions

Set permissions based on user role:
  • Regional unit operators: 1-15
  • Consultation only: 20, 200
  • Administrators: 0, 100
  • Specialized units: Per unit requirements

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Data Integrity Best Practices

Accurate Entry

  • Verify all information before submission
  • Use standardized formats for dates and times
  • Include all required fields
  • Double-check critical data (names, addresses, case numbers)

Timely Reporting

  • Enter incidents as soon as possible
  • Complete shift reports on time
  • Update case status regularly
  • Don’t delay urgent incident registration

Proper Classification

  • Use correct incident types
  • Assign proper severity levels
  • Link related incidents
  • Follow department guidelines

Documentation

  • Include detailed descriptions
  • Attach relevant evidence references
  • Note follow-up requirements
  • Maintain clear audit trail

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Troubleshooting Common Issues

Cause: Insufficient permissions for your roleSolution:
  • Verify your assigned permission level with your administrator
  • Ensure you need access to the restricted functionality
  • Request permission upgrade if necessary
Cause: Inactivity timeout or session expirationSolution:
  • Log in again through the main page
  • Save work frequently to prevent data loss
  • Contact administrator to adjust timeout settings if needed
Cause: Incorrect search criteria or no matching recordsSolution:
  • Verify search terms (case numbers, dates, names)
  • Expand date range if searching by time period
  • Check if you have permission to view the data
  • Try alternative search methods
Cause: Missing required fields or validation errorsSolution:
  • Review all required fields (often marked with *)
  • Check date format consistency
  • Ensure numeric fields contain valid numbers
  • Check for special characters in text fields
Cause: Session not established or expiredSolution:
  • Return to login page and log in again
  • Clear browser cookies if issue persists
  • Ensure cookies are enabled in your browser
  • Try a different browser if problem continues

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Security Best Practices

Critical Security Guidelines:
  • Never share your credentials with other users
  • Change default passwords immediately after first login
  • Log out when leaving your workstation
  • Don’t access the system from public or untrusted computers
  • Report suspicious activity to your administrator immediately
  • Use strong passwords with letters, numbers, and symbols
  • Don’t write down passwords in accessible locations

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Getting Help

If you encounter issues or need assistance:
1

Check Documentation

Review the Installation Guide for system configuration details.
2

Contact Your Administrator

For permission issues, technical problems, or account questions, contact your system administrator.
3

Report Bugs

If you discover system errors or bugs, document:
  • What you were trying to do
  • Steps to reproduce the issue
  • Any error messages displayed
  • Your browser and operating system

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Next Steps

Now that you understand the basics:

Explore Your Dashboard

Familiarize yourself with the features available for your role

Practice Data Entry

Create test records to learn the system (if in training mode)

Run Sample Queries

Generate reports and statistics to understand data analysis features

Review Reports

Examine existing reports to learn documentation standards
Training Available: Contact your department training coordinator for hands-on sessions and role-specific instruction.

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