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Notifications help you stay informed about task deadlines, updates, and team activities. Learn how to set up and manage notifications effectively.

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Notification System Overview

The task management app includes a notification system that helps you:
  • Track upcoming task deadlines
  • Monitor task assignments
  • Stay updated on task status changes
  • Never miss important project milestones
The app uses flutter_local_notifications to deliver timely alerts directly to your device, even when the app is not actively open.

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Accessing Notifications

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Notification Screen

To view your notification history:
  1. From the main dashboard, navigate to the notifications section
  2. You’ll see a list of all tasks with their current status
  3. Each notification displays:
    • Task name
    • Task description
    • Completion status (check icon for completed, pending icon for incomplete)
Visual Indicators:
  • Green check icon: Task is marked as completed
  • Red pending icon: Task is incomplete or in progress

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Task Reminders

Task reminders help ensure deadlines are met and work stays on schedule.

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When You Receive Reminders

The app may send notifications for: Deadline Approaching
  • Tasks with upcoming end dates
  • Helps you plan work before deadlines
  • Triggered based on task end date
Task Assignments
  • When you’re assigned a new task
  • Notification includes task title and description
  • Ensures you’re aware of new responsibilities
Status Changes
  • When task status is updated
  • Keeps team members informed of progress
  • Useful for dependent tasks
Set task end dates thoughtfully to ensure you receive timely reminders before deadlines.

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Setting Up Notifications

1

Enable Notification Permissions

When you first use the app, you’ll be prompted to allow notifications. Tap Allow to enable the notification system.Why this matters:
  • Receive timely alerts about tasks
  • Get reminders even when the app is closed
  • Stay synchronized with team updates
2

Configure Device Settings

Ensure your device allows notifications from the task management app:For Android:
  1. Open device Settings
  2. Navigate to Apps & Notifications
  3. Find your task management app
  4. Enable “Show notifications”
  5. Set notification importance to “High” or “Urgent”
For iOS:
  1. Open device Settings
  2. Scroll to the task management app
  3. Tap Notifications
  4. Enable “Allow Notifications”
  5. Choose alert style (Banner, Alert, etc.)
3

Set Task End Dates

For tasks where you want reminders:
  1. Create or edit the task
  2. Set a specific end date using the date picker
  3. Save the task
The notification system uses end dates to determine when to send deadline reminders.
4

Monitor Notification Center

Check the in-app notifications screen regularly to:
  • Review all your tasks
  • See completion status at a glance
  • Track overall progress

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Notification Permissions

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Understanding Permission Levels

Full Notifications Access:
  • Receive all task reminders
  • Get deadline alerts
  • See status updates
  • Best for active team members
Limited or No Permissions:
  • Must check the app manually for updates
  • May miss deadlines
  • Not recommended for task-critical work

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Managing Permissions

If you previously denied notification permissions:Android:
  1. Go to Settings > Apps > Task Management App
  2. Tap Permissions
  3. Find Notifications
  4. Enable notifications
  5. Restart the app
iOS:
  1. Go to Settings
  2. Scroll to the app
  3. Tap Notifications
  4. Toggle “Allow Notifications” on
  5. Choose alert preferences
Customize how you’re alerted:Android:
  • In device settings, find the app’s notification settings
  • Choose notification category
  • Select sound, vibration, and visual preferences
iOS:
  • In notification settings for the app
  • Choose Sounds
  • Select Vibration pattern
  • Configure badge app icon
Set appropriate priority based on urgency:High Priority:
  • Deadline reminders
  • Urgent task assignments
  • Critical status changes
Normal Priority:
  • General task updates
  • Team activity notifications
  • Status change confirmations
Configure these in your device’s notification settings for the app.

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Flutter Local Notifications Integration

The app uses flutter_local_notifications plugin to provide:

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Core Features

Local Device Notifications
  • Notifications are generated on your device
  • No internet required for delivery
  • Works even when the app is closed
  • Fast and reliable
Scheduled Notifications
  • Reminders triggered at specific times
  • Based on task end dates
  • Automatic scheduling when tasks are created
  • Updates when task dates change
Rich Notifications
  • Task titles and descriptions
  • Status information
  • Actionable from notification shade
  • Tapping opens relevant task details
flutter_local_notifications provides cross-platform notification support, ensuring consistent behavior on both Android and iOS devices.

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Managing Notification Preferences

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Notification Timing

To control when you receive notifications: Best Practices:
  • Set task end dates for automatic deadline reminders
  • Use realistic deadlines to avoid notification fatigue
  • Review and update task dates as priorities change
  • Mark completed tasks as “Finalizado” to stop reminders

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Reducing Notification Overload

If you’re receiving too many notifications:
  1. Update completed tasks to “Finalizado” status
  2. Remove or adjust unrealistic end dates
  3. Focus on fewer, higher-priority tasks
  4. Consider device-level Do Not Disturb settings for specific times

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Notification Workflows

1

Morning Routine

Start your day by:
  1. Check notification center for overnight updates
  2. Review tasks with pending status
  3. Prioritize tasks based on deadlines
  4. Clear completed task notifications
2

During Work Hours

Stay productive with notifications:
  1. Respond promptly to new task assignments
  2. Update task status when you start work
  3. Set realistic end dates for planning
  4. Check the notifications screen between meetings
3

End of Day

Wrap up with notifications:
  1. Mark completed tasks as “Finalizado”
  2. Review tomorrow’s deadlines
  3. Update status on in-progress tasks
  4. Plan next day’s priorities based on reminders

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Notification Best Practices

Create meaningful reminders by:Be Realistic:
  • Set achievable end dates
  • Include buffer time for unexpected delays
  • Consider team member availability
Be Specific:
  • Use exact dates, not “someday”
  • Align with project milestones
  • Coordinate with dependent tasks
Be Consistent:
  • Always set end dates for important tasks
  • Update dates when plans change
  • Remove dates from low-priority items
Keep notification relevant by:Update Regularly:
  • Change status when you start work (“En desarrollo”)
  • Mark completed tasks immediately (“Finalizado”)
  • This keeps the notification center accurate
Clear Communication:
  • Status changes may trigger team notifications
  • Keep team informed of progress
  • Prevents duplicate work and confusion
Maintain a clean notification system:
  • Review weekly: Check notification center regularly
  • Archive completed: Mark old tasks as done
  • Update deadlines: Keep end dates current
  • Clear unnecessary tasks: Delete obsolete tasks
  • Test settings: Ensure notifications are working

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Troubleshooting Notifications

Not receiving notifications?
  • Check device notification permissions for the app
  • Ensure notifications aren’t blocked in device settings
  • Verify the app has battery optimization exceptions
  • Restart the app to reinitialize notification service
Too many notifications?
  • Update completed tasks to “Finalizado” status
  • Review and adjust task end dates
  • Enable Do Not Disturb during focus time
  • Consider device-level notification batching
Notifications not showing task details?
  • Ensure the app is updated to the latest version
  • Check that task descriptions are saved properly
  • Verify notification permissions allow full detail display
Delayed notifications?
  • Check device battery optimization settings
  • Ensure the app isn’t being aggressively closed
  • Verify your device has adequate resources
  • Consider allowing the app to run in background
Some Android devices aggressively manage battery by limiting background processes. You may need to whitelist the app in your device’s battery settings for reliable notifications.

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Advanced Notification Settings

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Device-Specific Optimization

Android Manufacturers: Some Android devices (Samsung, Xiaomi, Huawei) require additional steps:
  1. Battery Optimization: Exclude the app from battery optimization
  2. Autostart: Enable autostart for the app
  3. Background Activity: Allow background data usage
  4. Notification Channels: Configure app notification channels
iOS Devices:
  1. Screen Time: Ensure app isn’t restricted
  2. Focus Modes: Configure to allow task notifications
  3. Notification Summary: Decide if time-sensitive
For the most reliable notifications, set the task management app as a “priority” or “essential” app in your device settings.

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