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Documentation Index

Fetch the complete documentation index at: https://mintlify.com/jishenghua/jshERP/llms.txt

Use this file to discover all available pages before exploring further.

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Overview

jshERP’s financial reporting provides real-time visibility into your company’s financial position, including account balances, transaction history, customer receivables, and vendor payables. These reports support financial management, reconciliation, and decision-making.

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Available Reports

Account Report

View all account balances with monthly activity and current balance

Account Flow Report

Detailed transaction history for specific accounts

Customer Account Statement

Track customer receivables and payment history

Vendor Account Statement

Monitor vendor payables and payment obligations

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Account Report

Location: Reports > Account Report Purpose: Get an overview of all financial accounts with their opening balances, current month activity, and current balances.

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Key Features

  • Account name and serial number
  • Opening balance (期初金额)
  • Current month transactions (本月发生额)
  • Current balance (当前余额)
  • Summary totals for all accounts
  • Search by account name
  • Filter by account serial number
  • Sortable columns for easy analysis
  • Click “Flow” (流水) to view detailed transactions
  • See complete transaction history for each account
  • Analyze inflows and outflows

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How to Use

  1. Access the Report
    • Navigate to Reports > Account Report
    • Report displays all accounts with current balances
  2. View Summary Information
    • Monthly Total shows total transactions for current month across all accounts
    • Current Total shows total current balance across all accounts
    • Quickly assess overall financial position
  3. Search Specific Accounts 
    Name: Enter account name
Serial No: Enter account number
Click Query to filter results
  4. View Transaction Details
    • Click “Flow” (流水) button for any account
    • See detailed transaction list with dates and amounts
    • Review transaction types and sources
  5. Export and Print
    • Click Export for Excel download
    • Click Print for printable statement
Account balances are updated in real-time as transactions are posted. The current month activity reflects only transactions in the current calendar month.

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Business Use Cases

Cash Flow Monitoring

Track cash and bank account balances to ensure adequate liquidity

Month-End Closing

Verify account balances during monthly financial closing procedures

Bank Reconciliation

Compare system balances with bank statements for reconciliation

Financial Planning

Monitor account trends to support cash flow forecasting

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Account Flow Report

Location: Account Report > Flow button Purpose: View detailed transaction history for a specific account, showing all inflows and outflows.

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Transaction Details

Each transaction shows:
  • Transaction date and time
  • Transaction type (receipt, payment, transfer)
  • Source document number
  • Transaction amount (debit/credit)
  • Running balance after transaction
  • Transaction description/notes
  • View complete transaction history
  • Filter by date range
  • Sort by various columns
  • Search by document number

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How to Use

  1. Open Account Flow
    • From Account Report, click “Flow” for desired account
    • Modal window shows transaction history
  2. Analyze Transactions
    • Review chronological transaction list
    • Verify transaction amounts and dates
    • Check running balance progression
  3. Filter and Search
    • Use date filters to narrow time period
    • Search for specific document numbers
    • Sort by different columns

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Use Cases

  • Transaction Verification: Verify specific receipts or payments posted to account
  • Dispute Resolution: Research transaction details for customer or vendor inquiries
  • Audit Trail: Provide detailed transaction history for auditors
  • Reconciliation: Match system transactions with external statements

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Customer Account Statement

Location: Reports > Customer Account Statement Purpose: Track accounts receivable from customers, showing opening balance, current period charges, payments received, and outstanding balance.

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Key Metrics

  • Opening Receivable (期初应收): Balance at start of period
  • Current Period Charges (本期欠款): New invoices and charges
  • Current Period Receipts (本期收款): Payments received
  • Closing Receivable (期末应收): Outstanding balance at period end
Formula: Closing = Opening + Charges - Receipts
  • Customer name
  • Contact person
  • Mobile phone number
  • Telephone number
  • Email address
  • Filter by date range (bill period)
  • Filter by debt status (with/without outstanding balance)
  • Summary totals at report level
  • Drill-down to transaction details

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How to Use

  1. Access Customer Statements
    • Navigate to Reports > Customer Account Statement
    • Report shows all customers with receivables
  2. Select Reporting Period 
    Bill Period: Select start and end dates
Customer: Optionally filter to specific customer
Debt Status: Choose "With Debt" or "Without Debt"
  3. Review Receivables
    • Check Opening Receivable and Closing Receivable totals at top
    • Review individual customer balances
    • Identify customers with outstanding balances
    • Sort by amount to prioritize collections
  4. View Transaction Details
    • Click “Details” (详情) button for any customer
    • See all invoices and payments for the period
    • Review document numbers and dates
  5. Export for Collections
    • Export to Excel for collections team
    • Print statements for mailing to customers
The closing receivable calculation includes all sales orders and receipts. Ensure all transactions are properly posted and approved before generating statements.

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Business Use Cases

Collections Management

Identify customers with overdue balances for follow-up and collections

Credit Management

Monitor customer credit limits and outstanding balances

Customer Communication

Generate account statements for customer distribution

Cash Flow Forecasting

Project expected cash receipts based on outstanding receivables

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Vendor Account Statement

Location: Reports > Vendor Account Statement Purpose: Monitor accounts payable to vendors, showing opening balance, current period purchases, payments made, and outstanding balance.

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Key Metrics

  • Opening Payable (期初应付): Balance owed at start of period
  • Current Period Purchases (本期欠款): New purchase invoices
  • Current Period Payments (本期付款): Payments made to vendor
  • Closing Payable (期末应付): Balance owed at period end
Formula: Closing = Opening + Purchases - Payments
  • Vendor name
  • Contact person
  • Mobile phone number
  • Telephone number
  • Email address
  • Filter by date range (bill period)
  • Filter by debt status
  • Identify overdue payables
  • Plan payment schedules

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How to Use

  1. Access Vendor Statements
    • Navigate to Reports > Vendor Account Statement
    • Report displays all vendors with payables
  2. Select Reporting Period 
    Bill Period: Choose date range
Vendor: Optionally filter to specific vendor
Debt Status: Show only vendors with balances
  3. Review Payables
    • Check Opening Payable and Closing Payable totals
    • Review vendor balances for payment planning
    • Identify vendors requiring payment
    • Prioritize based on payment terms
  4. View Transaction Details
    • Click “Details” (详情) for vendor
    • Review purchase orders and payments
    • Verify invoice amounts and due dates
  5. Plan Payments
    • Export payables list for accounts payable team
    • Schedule payments based on due dates and cash availability
Use this report to ensure timely vendor payments, maintain good supplier relationships, and take advantage of early payment discounts.

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Business Use Cases

Payment Planning

Schedule vendor payments based on due dates and available cash

Vendor Relations

Ensure timely payments to maintain good supplier relationships

Cash Management

Plan cash outflows based on payables obligations

Discount Optimization

Identify opportunities to take early payment discounts

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Report Actions

All financial reports support these standard actions:

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Export to Excel

  • Click Export button to download complete dataset
  • Includes all columns and summary totals
  • Useful for further analysis or sharing with stakeholders
  • Click Print button for printable format
  • Generates professional-looking statements
  • Include company header information
  • Suitable for mailing to customers or vendors

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Column Customization

  • Click Settings icon in table header
  • Show/hide specific columns
  • Reorder columns by preference
  • Settings persist per user

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Best Practices

  • Review Account Report daily to monitor cash position
  • Check key account balances each morning
  • Investigate unexpected balance changes immediately
  • Verify large transactions are properly recorded
  • Reconcile bank accounts weekly using Account Flow Report
  • Match system transactions with bank statements
  • Investigate and resolve discrepancies promptly
  • Document reconciliation results
  • Review Customer Account Statements weekly
  • Follow up on overdue receivables promptly
  • Set clear credit policies and payment terms
  • Offer multiple payment methods for convenience
  • Review Vendor Account Statements bi-weekly
  • Plan payments to optimize cash flow
  • Take advantage of early payment discounts
  • Maintain good payment history with key suppliers
  • Generate all financial reports before closing month
  • Verify account balances match general ledger
  • Review and approve all pending transactions
  • Archive reports for audit trail

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Troubleshooting

Solutions:
  • Review Account Flow to identify missing or duplicate transactions
  • Check if all bank transactions have been recorded
  • Verify transaction dates match bank statement dates
  • Look for uncleared checks or deposits in transit
  • Ensure no transactions are pending approval
Solutions:
  • Verify all sales orders are posted and approved
  • Check if all customer payments are recorded
  • Review transaction details for any errors
  • Ensure correct date range is selected
  • Check if any credit notes or adjustments are pending
Solutions:
  • Verify you have permission to view financial data
  • Check date range filters aren’t too restrictive
  • Ensure transactions have been properly posted
  • Clear search filters and try again
Solutions:
  • Refresh the report page
  • Check if pagination is hiding some records
  • Verify no filters are inadvertently applied
  • Export to Excel to see complete dataset

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