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CEMAC’s inventory management system gives you complete control over your stationery products with powerful filtering, real-time stock tracking, and automated alerts.

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Product management

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Add new products

Create products with comprehensive details:
1

Open the product form

Click Add Product button in the inventory view
2

Enter product information

Fill in required fields:
  • Product name and description
  • Price (regular and promotional)
  • Category, brand, and supplier
  • Barcode and supplier code
3

Configure stock availability

Choose between:
  • Limited stock: Set specific quantity
  • Unlimited: Always available
4

Upload product image

Drag and drop or select an image file for visual reference
Products support both individual unit tracking and box management. Enable box management to track products by case quantities.

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Box management

For products sold in bulk, enable box management to track inventory at both the box and unit level:

Units per box

Define how many individual pieces come in each box

Box stock

Track the number of boxes in inventory

Loose units

Track individual units not in complete boxes

Auto calculation

Total stock automatically calculates: (boxes × units per box) + loose units

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Update products

Edit existing products by clicking the edit icon on any product card. All product details can be modified except:
  • Product ID (auto-generated)
  • Creation date
Only administrators can update or delete products. Regular users have read-only access.

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Search and filtering

Find products quickly with advanced search and filtering capabilities. The header search bar searches across:
  • Product names
  • Descriptions
  • Barcodes
  • Supplier codes
Search updates results in real-time as you type, with automatic debouncing to optimize performance.

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Filter options

Refine your inventory view with multiple filter criteria:
Filter by product category. Categories are customizable and show the number of products in each category.
Filter by manufacturer or brand name. View all products from specific suppliers.
Filter by supplier to see which products come from each vendor.
Filter products by price brackets:
  • 0−0 - 50
  • 50−50 - 100
  • 100−100 - 500
  • $500+
Filter by stock status:
  • Limited: Products with specific stock quantities
  • Unlimited: Always-available products
  • Out of stock: Products with zero inventory

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Sorting options

Sort your inventory by:
  • Product name (A-Z or Z-A)
  • Price (low to high or high to low)
  • Date added (newest or oldest)
  • Stock level (low to high or high to low)
Combine multiple filters to create custom inventory views. For example, filter by category “Notebooks” + price range “0−0-50” + sort by “Stock: Low to High” to prioritize restocking.

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Stock tracking

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View stock levels

Each product card displays:
  • Current stock quantity
  • Availability status (limited/unlimited)
  • Stock indicator icon
  • Visual low-stock warnings

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Stock history

View the complete stock movement history for any product:
  • Stock additions from suppliers
  • Stock deductions from sales
  • Manual adjustments
  • Timestamp and user information

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Stock alerts

CEMAC automatically monitors inventory levels and generates alerts when:
  • Stock falls below minimum threshold
  • Products are out of stock
  • Stock levels are critical
See Alerts & Notifications for more details on managing stock alerts.

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Categories, brands, and suppliers

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Manage categories

Organize products with custom categories:
  1. Click Manage Categories in the inventory view
  2. Create new categories with names and descriptions
  3. Edit or delete existing categories
  4. View product count per category
Categories with associated products cannot be deleted. Reassign or remove products first.

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Manage brands

Track product manufacturers:
  1. Click Manage Brands in the product form
  2. Add brands with name and description
  3. View product count per brand
  4. Edit or archive brands

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Manage suppliers

Maintain supplier relationships:
  1. Click Manage Suppliers in the product form
  2. Add suppliers with contact information:
    • Name
    • Email
    • Phone
    • Address
  3. Mark suppliers as active/inactive
  4. View products from each supplier

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Pagination and display

Inventory displays in paginated views:
  • 10, 25, 50, or 100 products per page
  • Page navigation controls
  • Total product count display
  • Jump to specific page numbers

Performance optimized

Pagination ensures fast loading even with thousands of products

Responsive design

Product cards adapt to different screen sizes for mobile and desktop

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Permissions

Inventory management respects user roles:
ActionAdminEmployee
View products✓✓
Search/filter✓✓
Add products✓✗
Edit products✓✗
Delete products✓✗
Manage categories✓✗
Manage brands✓✗
Manage suppliers✓✗
Regular employees can view full inventory details and use search/filtering but cannot make changes.

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