Check-in & attendance

The Check-In page is the admin-facing attendance tool. It is separate from Kiosk mode, which is for volunteer self-service. Use the Check-In page when you want to mark attendance manually — for example, from a laptop at the operations desk or when correcting records after the fact. Navigate to it from the event sidebar: Event → Check-In.

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Shift list

All shifts for the event are displayed as cards, sorted by urgency:

1. Late / Missing shifts (started but not all volunteers checked in) appear at the top, highlighted in red.
2. Upcoming shifts appear in the middle, sorted chronologically.
3. Completed shifts (all volunteers checked in, or shift ended) appear at the bottom, greyed out.

Each shift card shows the shift name, date, and time window. Inside the card, every assigned volunteer appears as a row with a checkbox. Use the search field at the top of the page to filter by volunteer name, date, or time. Matching shifts and volunteers appear instantly.

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Marking attendance

To check in a volunteer, tick the checkbox next to their name. To undo a check-in, untick the same checkbox. The change is saved immediately — there is no confirm step.

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Active currently vs total checked in

Two metrics on the Event Dashboard track attendance in real time:

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Late arrival flagging

A volunteer is flagged as Late / Missing when:

• The shift start time has passed, and
• Their checked_in value is false, and
• Their late_dismissed flag is false.

When a shift has at least one late/missing volunteer, the entire shift card moves to the top of the list and shows a red Late / Missing badge. Individual late volunteer rows also show a Dismiss Warning button.

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Dismissing and undismissing warnings

If a late volunteer has a known excuse — or you have confirmed they are not coming — click Dismiss Warning next to their name. This sets late_dismissed = true and removes the red flag from their row. The shift card will re-sort once all late warnings are dismissed or resolved. To reverse a dismissal, click Undismiss next to the volunteer’s name. This resets late_dismissed = false and re-activates the late flag.

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Undoing a check-in

To undo a check-in, untick the checkbox next to the volunteer’s name. The checked_in flag is set back to false immediately. If the shift start time has passed, this will re-trigger the late warning for that volunteer (assuming late_dismissed is still false). If a volunteer was checked in via Kiosk and has a checked_in_at timestamp, unticking the checkbox here will clear the checked_in flag but will not clear checked_in_at. For full corrections including timestamps and asset records, use the Kiosk check-out flow.

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Live feed

The Event Dashboard includes a Live Feed panel showing the most recent check-in and check-out activity across all shifts. Each entry in the feed shows the volunteer name, the action type (check-in, check-out, asset issued, asset returned), and the timestamp. The feed is sourced from the activity_log table and reflects Kiosk actions as well as manual admin check-ins.