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Documentation Index

Fetch the complete documentation index at: https://mintlify.com/greenmartialarts/shift-scheduler-web/llms.txt

Use this file to discover all available pages before exploring further.

The Reports page consolidates every export and printable document for an event in one place. Navigate to it from the event dashboard by clicking Quick Export, or go directly to /events/[id]/reports. The page is split into two tabs: Overview & Exports and Volunteer Stats & PDFs.
1

Open the event dashboard

Go to Events and select your event to open its dashboard.
2

Click Quick Export

In the module cards at the bottom of the dashboard, click the Quick Export card. You can also navigate directly to /events/[id]/reports.
3

Choose a report

Select the report type from the Overview & Exports tab or switch to Volunteer Stats & PDFs for per-volunteer exports.

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Available exports

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Overview & Exports tab

Master Schedule

A CSV file containing every assignment for the event. Each row includes shift name, start time, end time, volunteer name, group, and attendance status (Present / Absent / Scheduled). Unfilled slots appear as a row with “UNFILLED” in the volunteer column.Filename: {EventName}_master_schedule.csv

Attendance & Hours

A CSV summary of per-volunteer statistics: total hours worked (from checked-in shifts), shifts completed, and combined late/absent count.Filename: {EventName}_volunteer_stats.csv

Sign-In Sheet

A printable PDF listing every scheduled volunteer in chronological order by shift start time. Each row includes volunteer name, shift name, date, time window, and blank check-in and check-out boxes for manual use at the event.Filename: {EventName}_signin_sheet.pdf

Calendar

An iCal (.ics) file containing all assigned shifts for the entire event. Import it into Apple Calendar, Google Calendar, or Outlook to distribute the full event schedule.Filename: {EventName}_schedule.ics

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Bulk schedules PDF

The Download All Schedules (PDF) button in the Bulk Actions section generates a single multi-page PDF with one page per volunteer. Each page shows the volunteer’s name, group, and a table of their assigned shifts with date, shift name, time window, and duration. Filename: {EventName}_all_schedules.pdf
Use the bulk PDF at the end of an event briefing or email it as a single attachment. Each volunteer’s page is self-contained and can be printed individually.

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Volunteer Stats & PDFs tab

This tab shows a searchable table of all volunteers with the following columns:
ColumnDescription
Name / GroupVolunteer name and group label.
Total HoursHours accumulated from shifts the volunteer checked into.
ShiftsCount of shifts the volunteer has completed (checked in).
Attendance”Perfect” if no late or absent records; otherwise shows the combined late/absent count.
ActionsPer-row buttons to download a PDF schedule or an iCal file for that volunteer.
Use the search bar to filter by volunteer name or group name.

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Individual volunteer PDF

Each volunteer’s PDF schedule includes:
  • Event name and volunteer name as the header
  • Volunteer group
  • A table of assigned shifts sorted by date, with columns: Date, Shift Name, Time, Duration
Filename: {EventName}_{VolunteerName}_schedule.pdf

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Individual volunteer iCal

Exports a personal .ics file containing only the shifts assigned to that volunteer. Useful for sending each volunteer their own calendar file. Filename: {EventName}_{VolunteerName}_schedule.ics

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CSV column reference

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Master Schedule CSV

Shift Name, Shift Start, Shift End, Volunteer Name, Group, Status
  • Status is one of: Present (checked in), Absent (shift ended, not checked in), Scheduled (shift not yet started or in progress, not checked in)
  • Shifts with no assignments produce a single row with UNFILLED as the volunteer name

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Attendance & Hours CSV

Name, Group, Total Hours, Shifts Completed, Late/Absent
  • Total Hours is summed only from shifts where the volunteer checked in
  • Late/Absent is the count of past shifts where the volunteer did not check in

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Sign-In Sheet columns

The printed PDF sign-in sheet contains six columns: 
Volunteer Name | Shift | Date | Time | Checked In [ ] | Checked Out [ ]
Rows are sorted chronologically by shift start time, then by shift name, then alphabetically by volunteer name within each shift.

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Use cases

After your event concludes, download the Attendance & Hours CSV for a complete record of volunteer participation. The Master Schedule CSV captures the full assignment list including who was absent, useful for post-event review or grant reporting.
Use the Bulk Schedules PDF to produce a single file where each volunteer’s page can be printed and handed out, or send individual volunteers their personal iCal file so shifts appear directly in their calendar app.
Print the Sign-In Sheet PDF as a paper fallback if Kiosk mode is unavailable. The sheet lists every scheduled volunteer in time order with blank check-in and check-out boxes for manual recording.
Download the Calendar iCal file to import all event shifts into a shared calendar. Import it into Google Calendar or Outlook and share the calendar with your team for centralized schedule visibility.
All exports are generated client-side using the data loaded when the Reports page opened. If assignments have changed since you opened the page, refresh before downloading to ensure the export reflects the latest data.

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