/events/[id]/reports.
The page is split into two tabs: Overview & Exports and Volunteer Stats & PDFs.
Navigating to reports
Click Quick Export
In the module cards at the bottom of the dashboard, click the Quick Export card. You can also navigate directly to
/events/[id]/reports.Available exports
Overview & Exports tab
Master Schedule
A CSV file containing every assignment for the event. Each row includes shift name, start time, end time, volunteer name, group, and attendance status (Present / Absent / Scheduled). Unfilled slots appear as a row with “UNFILLED” in the volunteer column.Filename:
{EventName}_master_schedule.csvAttendance & Hours
A CSV summary of per-volunteer statistics: total hours worked (from checked-in shifts), shifts completed, and combined late/absent count.Filename:
{EventName}_volunteer_stats.csvSign-In Sheet
A printable PDF listing every scheduled volunteer in chronological order by shift start time. Each row includes volunteer name, shift name, date, time window, and blank check-in and check-out boxes for manual use at the event.Filename:
{EventName}_signin_sheet.pdfCalendar
An iCal (
.ics) file containing all assigned shifts for the entire event. Import it into Apple Calendar, Google Calendar, or Outlook to distribute the full event schedule.Filename: {EventName}_schedule.icsBulk schedules PDF
The Download All Schedules (PDF) button in the Bulk Actions section generates a single multi-page PDF with one page per volunteer. Each page shows the volunteer’s name, group, and a table of their assigned shifts with date, shift name, time window, and duration. Filename:{EventName}_all_schedules.pdf
Volunteer Stats & PDFs tab
This tab shows a searchable table of all volunteers with the following columns:| Column | Description |
|---|---|
| Name / Group | Volunteer name and group label. |
| Total Hours | Hours accumulated from shifts the volunteer checked into. |
| Shifts | Count of shifts the volunteer has completed (checked in). |
| Attendance | ”Perfect” if no late or absent records; otherwise shows the combined late/absent count. |
| Actions | Per-row buttons to download a PDF schedule or an iCal file for that volunteer. |
Individual volunteer PDF
Each volunteer’s PDF schedule includes:- Event name and volunteer name as the header
- Volunteer group
- A table of assigned shifts sorted by date, with columns: Date, Shift Name, Time, Duration
{EventName}_{VolunteerName}_schedule.pdf
Individual volunteer iCal
Exports a personal.ics file containing only the shifts assigned to that volunteer. Useful for sending each volunteer their own calendar file.
Filename: {EventName}_{VolunteerName}_schedule.ics
CSV column reference
Master Schedule CSV
Statusis one of:Present(checked in),Absent(shift ended, not checked in),Scheduled(shift not yet started or in progress, not checked in)- Shifts with no assignments produce a single row with
UNFILLEDas the volunteer name
Attendance & Hours CSV
Total Hoursis summed only from shifts where the volunteer checked inLate/Absentis the count of past shifts where the volunteer did not check in
Sign-In Sheet columns
The printed PDF sign-in sheet contains six columns:Use cases
Event wrap-up and record-keeping
Event wrap-up and record-keeping
After your event concludes, download the Attendance & Hours CSV for a complete record of volunteer participation. The Master Schedule CSV captures the full assignment list including who was absent, useful for post-event review or grant reporting.
Distributing schedules to volunteers
Distributing schedules to volunteers
Use the Bulk Schedules PDF to produce a single file where each volunteer’s page can be printed and handed out, or send individual volunteers their personal iCal file so shifts appear directly in their calendar app.
On-site check-in without a device
On-site check-in without a device
Print the Sign-In Sheet PDF as a paper fallback if Kiosk mode is unavailable. The sheet lists every scheduled volunteer in time order with blank check-in and check-out boxes for manual recording.
Sharing the full event schedule
Sharing the full event schedule