When a vehicle arrives at an Euroautos workshop, every inspection follows a structured, repeatable process designed to ensure nothing is missed and every finding is documented. The inspection workflow guides the mechanic or service advisor from the moment a job card is opened right through to handing the customer a signed-off PDF report — capturing vehicle condition, photographic evidence, and inspector sign-off along the way.Documentation Index
Fetch the complete documentation index at: https://mintlify.com/juanmatz/inspection-form-euroautos/llms.txt
Use this file to discover all available pages before exploring further.
Workflow overview
Create a new inspection and enter vehicle details
A service advisor or inspector opens the Euroautos Inspection Form and starts a new record. They enter the vehicle’s registration plate, make, model, year, mileage, VIN, and any pre-existing damage notes provided by the customer. The inspection is saved immediately as a
draft and assigned a unique UUID so work can be resumed if the session is interrupted.Inspector assigned
The workshop supervisor or admin assigns the inspection to a qualified inspector. On smaller teams the service advisor who opened the record may assign it to themselves. The assigned inspector receives a notification (in-app or via email, depending on workshop configuration) and the record appears in their personal queue on the dashboard.
Work through inspection sections
The inspector progresses through each of the form’s structured sections in order — Exterior Condition, Interior Condition, Engine & Mechanical, Electrical Systems, Tyres & Wheels, Brakes, and the Final Checklist. Each section contains a set of checklist items that must be marked as
ok, attention, or critical before the section can be marked complete. The inspector can move freely between sections and return to earlier ones at any time while the inspection remains in draft status.Attach photos to flagged items
For any checklist item marked
attention or critical, the inspector is strongly encouraged (and in some workshop configurations, required) to attach one or more photographs directly to that item. Photos are captured via the device camera or uploaded from the gallery, stored as Base64-encoded images, and linked to the specific checklist item so they appear inline in the final report.Inspector signs off digitally
Once all mandatory checklist items have been assessed and any critical findings have been photographed, the inspector provides a digital signature using the on-screen signature pad. The signature is captured as a Base64 SVG string and embedded in the inspection record. Signing locks the form against further edits by the inspector and transitions the status to
pending_review.Supervisor review (optional)
If the workshop has supervisor review enabled, the inspection enters a
pending_review queue visible to all users with the Supervisor or Admin role. The supervisor examines the findings, may add top-level notes, and either approves the inspection (transitioning it to approved) or requests amendments — which returns it to draft with a comment explaining what needs to be corrected.Generate and share PDF report
Once the inspection is
approved (or, when supervisor review is disabled, once the inspector signs off), a PDF report is generated containing the vehicle details, all section findings, photos, and the digital signature. The report can be downloaded directly, printed at the workshop, or sent to the customer via a shareable link or email. The inspection status is then set to completed and the record becomes read-only.Inspection statuses
Every inspection record carries astatus field that reflects exactly where it sits in the workflow. The table below describes each value, what it means, and which actions are available at that stage.
| Status | Description | Available actions |
|---|---|---|
draft | The inspection is actively in progress. Fields can be freely edited by the assigned inspector. The form has not yet been submitted for review. | Edit sections, attach photos, save progress, submit for review |
pending_review | The inspector has signed off and the record is awaiting supervisor approval. The form is locked to the inspector but readable by supervisors and admins. | Supervisor can approve or request amendments; admin can reassign |
approved | A supervisor has reviewed and approved the findings. The inspection is ready for report generation. No further edits are permitted without an admin override. | Generate PDF, share report link, mark as completed |
completed | The PDF report has been delivered to the customer. The record is fully closed and read-only for all roles. | View record, download archived PDF, duplicate as new inspection |
Role-based access
The inspection workflow involves three distinct roles, each with a defined scope of access to ensure data integrity and accountability. Inspector Inspectors are the workshop mechanics or technicians who carry out the physical vehicle assessment. They can create new inspections, edit records assigned to them while indraft status, attach photos, complete sections, and provide their digital signature to submit for review. Inspectors cannot approve their own inspections or access records assigned to other inspectors.
Supervisor
Supervisors have read access to all inspection records in the workshop. When supervisor review is enabled, they are responsible for examining submitted inspections, querying any unclear findings, and either approving the record or returning it to draft with amendment notes. Supervisors can also reassign inspections between inspectors and unlock a completed record for re-inspection if a dispute arises.
Admin
Admins have full access to the Euroautos Inspection Form configuration and all records across all workshops registered to the account. They can add, remove, or reorder checklist items within each section, set items as mandatory or optional, configure whether supervisor review is required, manage user accounts and role assignments, and export bulk inspection data for reporting purposes.
Inspection state machine
The inspection record moves through its statuses in a defined direction: a new record always begins as
draft. When the inspector signs off, it transitions to pending_review (or, if supervisor review is disabled, directly to approved). From pending_review, a supervisor can either move it forward to approved or push it back to draft for amendment. Once approved, generating and sending the PDF report transitions the record to its terminal state: completed. There is no automatic expiry or deletion — completed records are retained indefinitely and can be viewed or duplicated at any time. An admin can manually force any record back to draft in exceptional circumstances, but this action is logged in the audit trail with the admin’s user ID and a mandatory reason note.