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Scheduling Classes

The Schedule page is your command center for managing class sessions, viewing programming, and tracking athlete attendance. This guide covers everything you need to run an efficient schedule.

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Overview

BoxApp’s Schedule view displays a Monday-Saturday weekly grid showing:
  • Class sessions with times and coaches
  • Assigned WOD programming by track
  • Attendance indicators
  • Today’s classes highlighted

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Understanding the Schedule Interface

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Weekly Navigation

At the top of the schedule:
1

Week Selector

The date range display shows the current week:
  • Format: “Jan 6 - Jan 11” (Monday to Saturday)
  • Left/Right arrows navigate to previous/next weeks
  • Displays in a compact, mobile-friendly format
2

Quick Actions

  • TODAY Button: Jump instantly to the current week
  • Program Button: Opens the programming viewer to assign WODs
BoxApp schedules run Monday through Saturday (6 days). Sunday is intentionally excluded as most CrossFit boxes take this as a rest day.

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Day View Options

Desktop: All 6 days displayed side-by-side in columns
Mobile: Swipeable day selector showing one day at a time

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Mobile Day Pills

On small screens, you’ll see:
  • Pill-shaped buttons for each day
  • Current selection highlighted in primary color
  • Today marked with special styling
  • Dots indicate days with sessions or programming
  • Horizontal scroll with active day centered

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Working with Sessions

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Session Card Information

Each session displays:
ElementDescription
TimeStart time (e.g., “6:00 AM”, “17:30”)
Session TypeBadge showing category (CrossFit, Weightlifting, etc.)
TitleSession name or type name
Color IndicatorLeft border matches session type color
Coach NameAssigned coach’s first and last name
Programmed WODIf assigned, shows WOD title with trophy icon
Sessions are automatically sorted by start time, so your earliest classes appear first.

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Viewing Session Details

Click any session card to view full details (feature in development).

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Athlete View vs Admin View

Athletes see:
  • Session information
  • Assigned programming
  • “Give Feedback” button for post-class surveys
Admins/Coaches see:
  • All athlete features plus:
  • Programming management tools
  • Session editing capabilities
  • Assignment controls

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Managing Programming

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Programming Viewer

Click the “PROGRAMMING VIEWER” button to open the assignment interface.
1

Select Target Date

At the top of the viewer, click any day of the week. The selected day highlights in your primary color.The day selector shows:
  • Day abbreviation (MON, TUE, etc.)
  • Date number
  • Indicator dot if programming exists
2

View Track Cards

The viewer displays four track columns:
  • CrossFit Track: General class programming
  • Novice Track: Beginner-friendly modifications
  • Bodybuilding Track: Hypertrophy-focused work
  • Engine Track: Conditioning emphasis
Each track card shows:
  • Track name
  • Status badge (ACTIVE if WOD assigned, WAIT if empty)
  • Current WOD title (if assigned)
  • Action buttons
3

Assign Programming

For tracks without programming:
  1. Click “Assign Existing” button
  2. Select from your recent WODs (last 10 created)
  3. Click a WOD to assign it to that track and date
  4. The WOD now appears in the track card
Assigning a WOD links it to both the specific date AND track. The same WOD can be assigned to multiple tracks or dates.
4

Change or Remove Programming

For tracks with assigned WODs:
  • View Details: Click “View Workout →” to see full WOD
  • Reassign: Click refresh icon to choose a different WOD
  • Remove: Click trash icon, then confirm removal
Removing a WOD unlinks it from that date/track but doesn’t delete it from your library.

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WOD Assignment Dialog

When assigning existing programming: 
Recent WODs List:
- Shows last 10 created WODs
- Displays title, date created, and track
- Click any WOD to assign
- Automatically closes on selection
Plan your programming in advance by creating WODs first, then use the quick assignment flow to schedule them across your calendar.

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Daily Programming Display

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Programming Summary Card

Each day with assigned WODs shows a “Daily Programming” summary at the top:
  • Lists all tracks programmed that day (up to 3 shown)
  • Click any listed WOD to view details
  • Trophy icon indicates professional programming

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Session-WOD Matching

BoxApp automatically matches sessions with appropriate programming: Matching Logic:
  1. Session date must match WOD date
  2. Session type name must contain the track name
    • “CrossFit Class” matches “CrossFit” track
    • “Functional Fitness” matches “CrossFit” track
    • “Weightlifting” matches its own track
When matched, the WOD appears directly in the session card with a “Programmed” badge.

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Viewing WOD Details

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WOD Detail Modal

Click any WOD title to open the detail view:
1

Header Information

  • Track Badge: Which track this WOD belongs to
  • Date Badge: When it’s scheduled
  • Title: Large, bold workout name
  • Background gradient with trophy watermark
2

Workout Structure

If the WOD has structured blocks (from WOD Designer):Each block displays:
  • Block title (e.g., “Warmup”, “Metcon”)
  • Movement list with:
    • Movement name (bold, uppercase)
    • Reps/time + weight prescription
    • Notes for scaling or technique
3

Text Format

If the WOD was created as plain text:
  • Shows in monospace font
  • Preserves line breaks and formatting
  • Useful for copy-paste from external sources
4

Stimulus & Scaling

At the bottom:
  • Target Stimulus: What energy system or time domain
  • General Scaling: Overall modifications available
  • Level-Specific Scaling:
    • Beginner (green)
    • Intermediate (orange)
    • Advanced (blue)
5

Modalities

Tags showing workout components:
  • Gymnastics, Weightlifting, Monostructural, etc.
  • Helps athletes understand what to expect

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Session Feedback (Athlete Feature)

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Post-Class Survey

Athletes can submit feedback after attending sessions:
  1. Click “Feedback” button on any session card
  2. Rate on multiple scales:
    • Effort: 1-10 (how hard you worked)
    • Fatigue: 1-5 (how tired you feel)
    • Satisfaction: Emoji selector (😀 to 😰)
    • Note: Free text for comments
  3. Submit feedback
Coaches receive this data for programming adjustments.

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Empty States

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No Sessions Scheduled

Days without sessions show:
  • Large calendar icon
  • “No Activity” text
  • Faded styling

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No Programming Assigned

Tracks without WODs show:
  • “No programming” placeholder
  • “Assign Existing” button
  • Dashed border
Empty states are opportunities! Use them to identify gaps in your schedule or programming coverage.

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Advanced Features

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Track-Based Programming

Why multiple tracks? Different athletes have different goals:
  • CrossFit: Sport-specific training
  • Novice: Learning fundamental movements
  • Bodybuilding: Aesthetic and muscle-building focus
  • Engine: Pure conditioning capacity
You can run parallel programming and let athletes choose their track.

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Week-at-a-Glance Planning

Use the Schedule view to:
  • Spot programming holes
  • Balance movement patterns across the week
  • Ensure coach coverage for all sessions
  • Monitor session distribution by type
A well-balanced week typically includes: 3-4 mixed modal days, 1-2 strength emphasis days, 1 engine day, and 1 recovery/skill day.

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Mobile Optimization

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Touch Interactions

  • Day Pills: Large tap targets (52px min height)
  • Session Cards: Active state scaling on tap
  • Programming Buttons: Full-width on mobile
  • Modal Views: Full-screen takeover for better reading

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Horizontal Scroll

The day selector automatically:
  • Centers the selected day
  • Smooth scrolls on selection
  • Maintains scroll position when navigating weeks

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Troubleshooting

Check that:
  1. WOD date matches session date exactly
  2. Session type name contains the track name
  3. Track name in WOD matches expected format (“CrossFit”, “Novice”, etc.)
The matching is case-insensitive but requires partial string match.
The programming viewer is available to all users, but assignment features require admin or coach permissions. Check your role in the system.
Verify:
  • Sessions are assigned to your current box_id
  • Start times fall within the displayed week range
  • You’re viewing the correct week (check the date range at top)

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Best Practices

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Scheduling Workflow

  1. Create Sessions First: Build your weekly class schedule
  2. Design Programming: Use WOD Designer to create workouts
  3. Assign to Tracks: Link WODs to appropriate dates and tracks
  4. Review Coverage: Check that all sessions have programming
  5. Publish: Athletes see assignments immediately

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Coach Assignment

Always assign a coach to sessions:
  • Provides accountability
  • Athletes know who to contact
  • Enables coach-specific analytics

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Programming in Advance

Schedule programming at least:
  • 1 week ahead: Minimum for athlete planning
  • 2-4 weeks ahead: Optimal for training cycles
  • 8-12 weeks ahead: Best for competition preparation

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