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Admin Role

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Core Permissions

• Full Dashboard Access: View comprehensive analytics and box-wide metrics
• User Management: Create, modify, and delete all user accounts
• Role Assignment: Assign and modify roles for all users
• System Configuration: Access to all settings and customization options
• Financial Operations: Complete billing and payment management
• Security Controls: Access audit logs and permission matrices

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What You Can Do

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Dashboard & Analytics

• Total member count with growth progress
• Today’s WOD details with track and intensity badges
• 30-day attendance percentage with visual trend bars
• Recent benchmark results from the community
• Pending leads counter with quick-access alerts
• System pulse with actionable task notifications

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Member Management

• View all athletes, coaches, and staff members
• Search and filter members by name, email, or role
• View member profiles with detailed information
• Manage member status and membership plans
• Track member attendance and performance metrics
• Export member data for reporting

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Lead Management

• View all incoming prospect inquiries
• Track lead status (new, contacted, converted, lost)
• Filter leads by date range and status
• Manage follow-up communications
• Convert leads to members
• Monitor lead conversion metrics

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Role & Permission Management

• View all users with their assigned roles
• See security status and encryption indicators
• Modify user roles via dropdown (if you’re Root user)
• Search users by name or email
• Paginated view for large user bases

• View permission mappings for all pages
• See which roles can access each feature
• Modify permissions (Root user only)
• Visual checkboxes show access patterns
• Save changes to the role_permissions table

• Quick-switch between test accounts
• Test user experiences for different roles
• Verify permission configurations
• Access demo accounts with preset credentials

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Audit Logs

• Track all user actions and system events
• Filter by date, user, or action type
• Review security-relevant events
• Export logs for compliance reporting
• Monitor unauthorized access attempts

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Financial Management

• Process member payments and subscriptions
• View payment history and outstanding balances
• Manage membership plans and pricing
• Generate financial reports
• Handle refunds and adjustments
• Export billing data

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Programming & Workouts

• Create and publish daily workouts
• Organize programming by tracks (RX, Scaled, Masters, etc.)
• Schedule future WODs
• Review athlete results and submissions
• Track workout completion rates
• Clone and template popular workouts

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Movement Library

• Create and maintain movement database
• Add video demonstrations and descriptions
• Tag movements by category and difficulty
• Reference movements in WOD programming
• Ensure standardized movement names

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Competition Management

• Create and manage box competitions
• Set up competition divisions and scoring
• Track participant registrations
• Monitor live leaderboards
• Generate competition reports
• Publish results to athletes

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Box Display Configuration

• Show today’s WOD to athletes
• Display leaderboards and results
• Broadcast announcements
• Show class schedules
• Customize branding and themes

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Settings & Customization

• Box profile (name, logo, contact info)
• Theme customization (colors, fonts, design style)
• Navigation configuration and ordering
• Favicon and branding elements
• Language preferences
• Notification settings

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Navigation Access

• Dashboard (Command Center view)
• Schedule (class booking and management)
• Members (admin access with full controls)
• Roles (view and manage - Root can edit)
• Audit Logs (security and activity monitoring)
• Leads (prospect management)
• Billing (financial operations)
• Programming (WOD creation and management)
• Movements (exercise library management)
• Benchmarks (PR tracking and records)
• Competitions (event management)
• Box Display (TV/kiosk configuration)
• Analytics (business intelligence dashboard)
• Settings (system configuration)
• Profile (your personal account)

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Best Practices

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Common Workflows

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Onboarding a New Member

1. Convert lead to member in the Leads page
2. Assign membership plan and billing cycle
3. Set role to “athlete” in Members page
4. Member receives welcome email with login credentials
5. Member can book classes and log results

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Managing Staff Access

1. Navigate to Members page
2. Create new user account for staff member
3. Go to Roles page to assign appropriate role:
   • Coach: For training staff who manage classes
   • Receptionist: For front-desk staff handling sales and bookings
   • Admin: For managers who need full system access
4. Verify permissions in Access Matrix tab
5. Staff member can log in with assigned role permissions

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Publishing Daily Programming

1. Navigate to WODs page
2. Click “Create WOD” button
3. Select date and track (RX, Scaled, etc.)
4. Enter workout title and description
5. Add movements from the Movement library
6. Specify time cap, rounds, or weight prescriptions
7. Publish WOD - it appears on athlete dashboards and Box Display

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Technical Details

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Role Identification

const isAdmin = userProfile?.role_id === 'admin';

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Protected Routes

<ProtectedRoute allowedRoles={['admin']}>
  <Analytics />
</ProtectedRoute>

• Members: admin, coach, receptionist
• Leads: admin, receptionist
• Billing: admin, receptionist
• Movements: admin, coach
• Competitions: admin, coach
• Box Display: admin, coach, receptionist

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Navigation Filtering

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Related Documentation

• Coach Role - Learn about coach permissions and workflows
• Athlete Role - Understand the athlete experience
• Box Setup Guide - Configure your box settings and branding