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People

The People module in Hive helps you manage your team members, assign roles, and track individual workloads.

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User Roles

Hive has two primary user roles:

Administrator

Full system access including:
  • Creating and deleting users
  • Managing all projects and tasks
  • Configuring tags and settings
  • Viewing analytics and reports

Collaborator

Standard user access including:
  • Viewing assigned tasks
  • Updating task progress
  • Viewing team projects
  • Editing own profile
Only administrators can create new users, modify roles, and delete users from the system.

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Adding New Users

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Creating a User Account (Admin Only)

  1. Navigate to the Dashboard screen
  2. Scroll to Gestión de Usuarios (User Management)
  3. Click Nuevo Usuario button
  4. Fill in the required information:

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Personal Information

  • Nombre Completo (Full Name)
  • Puesto (Position/Job Title)
  • Cédula (ID Number - for Panamanian ID)

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User Account Information

  • Nombre de Usuario (Username) - must be unique
  • Correo Electrónico (Email) - must be unique
  • Rol (Role) - Administrator or Collaborator
  • Contraseña (Password)
  • Repetir Contraseña (Confirm Password)

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Profile Photo (Optional)

  • Upload a profile image
  • Preview before saving
  • Remove or replace as needed
If no profile photo is uploaded, Hive automatically generates an avatar with the user’s initials in a color based on their name.

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Password Requirements

When creating user accounts:
  • Passwords must match in both fields
  • There is no minimum length enforced, but recommend at least 8 characters
  • Users can change their password after first login

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User Profile Management

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Viewing Your Profile

  1. Click on your avatar in the sidebar footer
  2. Select Perfil from the dropdown, or click the sidebar Profile link
  3. Your profile screen displays all account information

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Editing Your Profile

All users can edit their own profile:
  1. Go to Perfil screen
  2. Update any editable fields:
    • Full name
    • Email address
    • Username
    • Position/title
    • ID number (Cédula)
    • Profile photo
    • Password (leave blank to keep current password)
  3. Click Guardar to save changes
Role field is read-only in your profile. Only administrators can change user roles from the Dashboard.

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Profile Photos

To change your profile photo:
  1. Click the edit icon overlay on your avatar
  2. Select a new image file (JPEG, PNG, GIF, WebP supported)
  3. Preview the image
  4. Click Subir imagen to save
Photo specifications:
  • Recommended: Square images work best
  • Supported formats: JPEG, PNG, GIF, WebP
  • Images are stored in Supabase storage

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People Board

The People Board shows your team organized by individual:

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Viewing the People Board

  1. Navigate to Personas (People) in the sidebar
  2. Each team member appears in a column
  3. Their assigned tasks are listed under their profile

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What’s Displayed

For each team member, you’ll see:
  • Profile photo or generated initials avatar
  • Full name and position
  • Online/offline presence indicator (if available)
  • List of assigned tasks with:
    • Task title
    • Project name
    • Due date
    • Priority
    • Progress percentage

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Filtering People

Use the search bar to filter:
  • By person name
  • By task title
  • By project name
  • By any text in task descriptions
The People Board is excellent for understanding individual workloads and identifying who might be overloaded or available for new work.

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User Management (Administrators)

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Viewing All Users

From the Dashboard → Gestión de Usuarios:
  • View all registered users in a table
  • See username, registration date, role, and position
  • Check account age (“Antigüedad”)
  • Access edit and delete actions

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Editing User Accounts

  1. Click the Edit icon next to any user in the table
  2. Modify any field except the user ID
  3. Change role between Administrator and Collaborator
  4. Update passwords if needed
  5. Click Actualizar Usuario to save

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Deleting Users

Deleting a user is permanent. Their account and authentication credentials will be removed, but their task history may be preserved.
To delete a user:
  1. From the Dashboard user table, click Delete icon
  2. Confirm the deletion
  3. The user will be immediately logged out if currently signed in

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User Presence

Hive tracks basic user presence:
  • Last Access: When the user last logged in
  • Online Indicators: May show green dot for currently active users
  • Registration Date: When the account was created
Presence information helps teams understand availability and activity levels.

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Best Practices

Have at least 2 administrators to prevent lockouts, but limit the number to maintain security. Most teams need only 2-4 admins regardless of size.
Use consistent naming conventions. Real names (like “juan.perez”) are clearer for larger teams, while nicknames work fine for small, close-knit groups.
Tasks assigned to deleted users remain in the system. You’ll need to reassign those tasks to active team members. Check the user’s workload before deletion.
No. Only administrators can change user roles. This prevents privilege escalation and maintains proper access control.
Before deleting a departing user: (1) Reassign their tasks, (2) Document their project knowledge, (3) Remove them from upcoming assignments, then (4) delete their account.

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Security and Permissions

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Administrator Privileges

Administrators have exclusive access to:
  • Creating new users and projects
  • Deleting users, projects, and tasks
  • Managing system tags and labels
  • Viewing all analytics and reports
  • Editing any user’s profile (except changing another admin’s role)

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Collaborator Limitations

Collaborators cannot:
  • Create or delete users
  • Delete projects
  • Access user management functions
  • Edit other users’ profiles
  • Create system-wide tags (admin-created tags only)

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Self-Service Features

All users can:
  • Edit their own profile and password
  • Update progress on assigned tasks
  • View all projects and tasks (visibility is not restricted)
  • Search and filter across the platform
Encourage users to keep their profiles updated with current position and contact information. This helps teams stay connected.

Tasks

Learn how to assign tasks to team members

Dashboard

View workload analytics and user management

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