Creating Tags
Set up your organizational system by creating tags:Tag Colors
Customize tags with colors for quick visual identification:Visual Organization
Use different colors to distinguish between tag types or priority levels
Quick Scanning
Colored tags help you quickly identify note categories at a glance
Choosing Colors
- Select colors that match your mental model of categories
- Use consistent color schemes (e.g., warm colors for urgent, cool colors for reference)
- Leave some tags uncolored if you prefer minimal styling
- Change colors any time without affecting your notes
Tag colors are synchronized across all your devices, ensuring consistent visual organization wherever you access your notes.
Applying Tags to Notes
Add tags to notes to organize your content:While Creating a Note
- Create a new note
- Click the tag icon in the note editor
- Select one or more tags from your tag list
- Tags appear on the note immediately
To Existing Notes
- Open the note you want to tag
- Click the tag icon or tag area
- Add or remove tags as needed
- Changes save automatically
Managing Tags
Keep your tag system organized:Editing Tags
Deleting Tags
Remove tags you no longer need:- Open the Tags section
- Select the tag to delete
- Click the delete button
- Confirm deletion
Deleted tags are soft-deleted and kept for 30 days to enable synchronization across devices, then permanently removed.
Filtering by Tags
Use tags to quickly find related notes:View Notes by Tag
- Click on any tag in the Tags section
- View all notes assigned to that tag
- Notes are sorted by most recent first
- Click any note to open it
Tag-Based Search
Combine tags with search to narrow results:- Filter the main notes list by selecting a tag
- Only notes with that tag appear
- Use the search box to further filter by content
- Clear the filter to return to all notes
Single Tag Filter
Click a tag to see only notes with that specific tag
Note Count
Each tag displays the number of active notes using it
Tag Organization Strategies
Make the most of your tagging system:By Category
Organize notes by broad topics:- Work vs Personal
- Projects by name
- Content types (meetings, ideas, documentation)
By Status
Track note progress:- Todo / In Progress / Done
- Draft / Final
- Review / Approved
By Priority
Highlight importance:- Urgent
- Important
- Reference
- Low Priority
By Context
Group by when or where you’ll use them:- Meeting Notes
- Client Work
- Home Projects
- Learning Resources
Tag Properties
Each tag includes:| Property | Description |
|---|---|
| Name | Unique identifier for the tag within your account |
| Color | Optional color for visual distinction |
| Note Count | Number of active notes using this tag |
| Created | When the tag was first created |
| Updated | When the tag was last modified |
Tag names must be unique within your account. If you try to create a tag with a name that already exists, you’ll be prompted to choose a different name.
Multi-Device Tag Sync
Your tags synchronize seamlessly:- Create tags on any device and they appear everywhere
- Edit tag properties and changes propagate across devices
- Delete tags and removals sync when devices connect
- Offline changes sync automatically when back online
Best Practices
Optimize your tag organization:Keep It Simple
- Start with 5-10 core tags
- Add more only when you find yourself repeatedly needing new categories
- Avoid over-tagging - not every note needs multiple tags
Be Consistent
- Use the same naming conventions (e.g., “Work - Project” vs “Work/Project”)
- Apply tags consistently across similar notes
- Review and clean up unused tags periodically
Use Colors Meaningfully
- Assign colors based on importance, type, or context
- Keep your color scheme consistent
- Don’t feel obligated to color every tag
Review Regularly
- Periodically audit your tags for duplicates or unused tags
- Merge similar tags when appropriate
- Delete tags that no longer serve a purpose
Tag Limitations
- Tag names must be unique per user
- Tags are private to your account (not shared between users)
- When notes are shared, recipients see the tags but cannot edit them (only note owners can modify tags)
- Deleted tags are permanently purged after 30 days
The tag system works fully offline. All tag operations - create, edit, delete, and filter - function without an internet connection and sync when you’re back online.