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Overview

The Admin Dashboard is the central hub for managing the DeltaHacks Portal. Access it at /admin after being assigned the ADMIN role.

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Admin Role Assignment

Only users with the ADMIN role can access administrative functions. See User Management for details on assigning roles.

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Dashboard Sections

The admin dashboard provides quick access to all organizer tools:

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Role Management

Manage user roles and permissions across the platform.

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Judging Management

Configure judging schedules, tracks, and assignments.

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Time Slots

View and manage presentation time slots for project judging.

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Grading Portal

Access the application review and grading interface.

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Station Config

Manage food and event scanner options for QR code check-ins.

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Scanner Events Log

View comprehensive history of all food and event scans.

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Sleeping Bags

Track sleeping bag checkouts and returns.

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Event Configuration

The Config model stores key-value pairs for system-wide settings. Admins can configure:

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Kill Switch

Stop accepting new applications during emergencies or when capacity is reached. 
// Enable kill switch
await setKillSwitch(true)

// Re-enable applications
await setKillSwitch(false)
The kill switch immediately prevents new application submissions. Existing applications remain accessible for review.

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DeltaHacks Year Configuration

Set the active DeltaHacks year (e.g., DH11, DH12) to determine which application model to use. 
// Set current year
await setDhYear("DH12")
The year configuration:
  • Must match pattern DH{number} (e.g., DH11, DH12)
  • Determines which application table is active
  • Affects judging and review workflows

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WiFi Configuration

Provide WiFi credentials for attendees to access during the event. 
await setWifiConfig({
  name: "DeltaHacks-WiFi",
  password: "secure-password"
})
Attendees can view WiFi details on their dashboard after checking in.

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Analytics and Stats

The dashboard provides real-time statistics:
  • Total applications by status (IN_REVIEW, ACCEPTED, REJECTED, etc.)
  • Review progress including number of reviews completed
  • Check-in status during the event
  • Station activity for food and event tracking

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Database Operations

All configuration changes are stored in the Config table:
Config NameTypeDescription
killApplicationsbooleanWhether to accept new applications
dhYearstringActive DeltaHacks year (DH11, DH12, etc.)
wifiConfigJSONWiFi network name and password
Configuration values are accessed via tRPC procedures: 
// Fetch current config
const { dhYear, killApplications } = await getConfig()

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Access Control

All admin endpoints require the ADMIN role: 
if (!ctx.session.user.role.includes(Role.ADMIN)) {
  throw new TRPCError({ code: "UNAUTHORIZED" })
}
Admin operations are powerful and irreversible. Always verify changes before applying configuration updates.

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