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The Inventory panel provides complete tracking of all product stock movements with full documentation and audit trails.

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Accessing Inventory

Navigate to Admin Panel > Inventory to view all inventory movements. The inventory table displays:
  • Product name
  • Movement type (Entrada/Salida/Ajuste)
  • Quantity moved
  • Supplier information
  • Invoice details and pricing
  • Movement reason
  • Admin user who made the change
  • Date and time
  • Supporting documentation

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Movement Types

Inventory movements are categorized into three types:

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🟢 Entrada (Entry)

Stock added to inventory:
  • Purchases from suppliers
  • Returns from customers
  • Corrections for undercounting

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🔴 Salida (Exit)

Stock removed from inventory:
  • Sales and fulfilled orders
  • Damaged or defective items
  • Corrections for overcounting

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🟡 Ajuste (Adjustment)

Stock corrections:
  • Physical inventory reconciliation
  • System corrections
  • Transfer between locations

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Creating a New Movement

1

Click New Movement

Click the + Nuevo movimiento (New movement) button in the top right.
2

Select movement type

Choose Tipo (Type):
  • Entrada (Entry)
  • Salida (Exit)
  • Ajuste (Adjustment)
3

Select product

Choose the product from the Producto dropdown.
4

Enter quantity

Specify the Cantidad (Quantity) being moved.
5

Add financial details (for entries)

For supplier purchases, enter:
  • Proveedor (Supplier): Select from dropdown
  • Número de Factura (Invoice Number): Supplier invoice reference
  • Precio Unitario (Unit Price): Cost per item
  • IVA: Tax amount
  • Retención (Withholding): Tax withholding amount
6

Describe the reason

Enter a clear Motivo (Reason) explaining why this movement is being made.
7

Upload documentation (optional)

Attach supporting documents like:
  • Supplier invoices
  • Delivery receipts
  • Return authorizations Click Soporte Documental to upload a PDF, image, or document.
8

Save the movement

Click Guardar (Save) to record the movement and update stock levels.
The movement is instantly reflected in the product’s stock level. The admin user who creates the movement is automatically recorded for audit purposes.

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Inventory Fields Explained

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Product Information

  • Producto: The product affected by the movement
  • Cant. (Quantity): Number of units moved

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Supplier & Purchase Details

  • Proveedor: Supplier name (for purchases)
  • Factura: Supplier invoice number
  • Precio U.: Unit cost from supplier
  • IVA: Value-added tax amount
  • Ret.: Tax retention/withholding amount

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Tracking Information

  • Motivo: Explanation for the movement (e.g., “Compra proveedor X”, “Venta/Pedido #123”)
  • Usuario: Admin user who created the movement
  • Fecha: Date and time of the movement
  • Sop.: Link to supporting documentation (if uploaded)

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Automatic Movements

Some inventory movements are created automatically by the system:

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From Order Processing

When order status changes (see Order Management):
  • Status → Pagado/Entregado: Creates a “Salida” movement with reason “Venta/Pedido #[id]”
  • Cancelling Paid Orders: Creates an “Entrada” movement with reason “Cancelación Pedido #[id]”
Automatic movements ensure your inventory always reflects actual stock based on orders. You don’t need to manually adjust stock after processing orders.

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Viewing Documentation

If a movement has supporting documentation:
  1. Look for the blue Ver (View) badge in the Sop. column
  2. Click the badge to open the document in a new tab
  3. Documents can be invoices, receipts, photos, or any relevant file
If no documentation is attached, the column shows — (dash).

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Deleting Movements

1

Click Delete

Click the Eliminar (Delete) button next to the movement.
2

Confirm deletion

A confirmation modal will appear showing the movement number.
3

Complete deletion

Click Sí, eliminar (Yes, delete) to remove the movement record.
Deleting inventory movements:
  • Removes the movement from the audit log
  • Does NOT automatically restore previous stock levels
  • Should only be used to correct data entry errors
  • Creates gaps in the audit trail
Consider creating a correcting adjustment movement instead of deleting.

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Cleaning Support Files

Click the 🗑️ Limpiar Soportes (Clean Support Files) button to:
  • Review orphaned or unused support documents
  • Free up server storage space
  • Clean up files from deleted movements
Run this cleanup periodically (monthly or quarterly) to maintain optimal system performance.

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Best Practices

Document everything:
  • Always upload supplier invoices for purchases
  • Include photos for damaged goods
  • Attach return authorizations for customer returns
  • Clear documentation helps with accounting and audits
Write clear reasons:
  • Be specific: “Compra Proveedor TechDistribuciones - Factura F-12345”
  • Include reference numbers when applicable
  • Mention the order number for sales: “Venta/Pedido #789”
  • Clear reasons make auditing and troubleshooting easier
Regular reconciliation:
  • Perform physical inventory counts periodically
  • Use “Ajuste” movements to correct discrepancies
  • Document why discrepancies occurred
  • Schedule regular stock audits (monthly, quarterly)
Supplier management:
  • Always select the correct supplier for purchases
  • Record accurate unit prices for cost tracking
  • Include IVA and retention amounts for tax compliance
  • This data feeds into financial reports and cost analysis

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Inventory Reports

The inventory panel shows real-time data:
  • Total movements: Displayed in the badge at the top
  • Scrollable table: All movements visible in one view
  • Sortable columns: Click headers to sort (if enabled)
For advanced reporting, you can export inventory data or integrate with accounting systems. Contact your system administrator for export options.

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Understanding Stock Levels

Current stock levels are calculated as: 
Current Stock = Initial Stock + All Entradas - All Salidas ± Ajustes
Every movement contributes to the final stock count. You can trace any product’s stock history by filtering the inventory table.
To see all movements for a specific product, use the search/filter feature (if available) or sort by product name to group movements together.

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