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The BCGW Dashboard enforces role-based access control through three roles: VOLUNTEER, ADMIN, and DIRECTOR. Each role has a numeric level that determines what actions a user can perform and which other users they can manage. 
export const RoleLevels: Record<Role, number> = {
  VOLUNTEER: 0,
  ADMIN: 1,
  DIRECTOR: 2,
};

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Role overview

RoleLevelDescription
VOLUNTEER0Read-only access to dashboards and client data.
ADMIN1Can sync data, upload Jane files, delete Jane records, and manage lower-level users.
DIRECTOR2Full access including user management, role changes, and inviting users.

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Permissions by action

ActionVOLUNTEERADMINDIRECTOR
View dashboards and client data✓✓✓
Sync data✓✓
Upload Jane files✓✓
Delete Jane records✓✓
Invite new users✓✓
Manage VOLUNTEER accounts✓✓
Manage ADMIN accounts✓
Manage DIRECTOR accounts✓
Change any user’s role✓*✓
* ADMINs can only assign roles strictly below their own level (i.e., VOLUNTEER only).

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Role assignment rules

Role changes are restricted based on the acting user’s level:
  • ADMINs can update users whose role level is strictly lower than their own. An ADMIN cannot change another ADMIN’s role, nor can they promote anyone to ADMIN or DIRECTOR.
  • DIRECTORs have full authority and can change the role of any user, including other ADMINs.
  • No user can promote themselves. You may only assign a role that is at or below your own current role level. Self-demotion is permitted.

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The last DIRECTOR account

The system enforces that at least one DIRECTOR account must exist at all times.
The last remaining DIRECTOR account cannot be deleted or demoted to a lower role. Any attempt to do so will be rejected with an error. Before removing or changing the role of the sole DIRECTOR, promote another user to DIRECTOR first.

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