Skip to main content
KilomeTracker lets you record every expense tied to a vehicle — from insurance and registration fees to parking and tolls. Each entry is categorized, optionally flagged as tax-deductible, and can be set to recur automatically.

​
Adding an expense

Navigate to Add Expense from the sidebar or from any vehicle’s detail page.
1

Select a vehicle

Choose the vehicle this expense belongs to using the vehicleAlias selector. All active vehicles in your account appear in the dropdown.
2

Choose a category

Pick one of the nine expense categories (categoria). Each category maps to a segment in the expenses summary donut chart.
3

Enter the amount

Type the expense amount (monto). Use the currency your account is configured for.
4

Write a description

Add a short description (descripcion) that identifies this specific charge — for example, “Annual liability insurance renewal” or “Monthly parking garage fee.”
5

Set the date

Enter the date the expense occurred (fecha) in YYYY-MM-DD format.
6

Mark as tax-deductible (optional)

Toggle Tax-deductible (esDeducibleImpuestos) if this expense qualifies for a deduction in your jurisdiction. This flag lets you filter and export deductible expenses at tax time.
7

Set up recurrence (optional)

Toggle Is recurring (esRecurrente) to turn this into a tracked recurring expense. When enabled, two additional fields appear:
  • Frequency (frecuenciaRecurrencia): how often the expense repeats.
  • Next payment date (proximoPago): the next due date for this charge.
See Recurring expenses for the full recurring workflow.
8

Add notes (optional)

Use the Notes field (notas) for any additional context — invoice numbers, vendor names, or policy details.
Flag every business-related expense as tax-deductible as you enter it. At year-end, filter by esDeducibleImpuestos: true in the Expenses history page to generate a clean list of deductible items across all vehicles.

​
Expense categories

KilomeTracker groups expenses into nine categories. Each category appears as a labeled segment in the expenses summary chart.
SpanishEnglish
SeguroInsurance
ImpuestosTaxes
RegistroRegistration
EstacionamientoParking
PeajesTolls
LavadoCar wash
MultasFines
FinanciamientoFinancing
OtroOther
Use Otro for any charge that does not fit the eight named categories.

​
Tax-deductible tracking

Setting esDeducibleImpuestos: true on an expense marks it for tax reporting. The flag does not change how the amount is recorded or displayed in charts — it only controls visibility when filtering. To review your deductible expenses:
  1. Go to Expenses history (/expenses-history).
  2. Open the filter panel and set Tax-deductible to Yes.
  3. Optionally narrow by date range or vehicle to match a specific tax period.
The filtered list shows only expenses where esDeducibleImpuestos is true, which you can then copy or export for your accountant.

​
Expenses summary dashboard

The Expenses summary page (/expenses-summary) gives you a visual breakdown of spending across all vehicles and categories.
  • Donut chart: each slice represents one category. Slice size is proportional to the total amount spent (totalMonto) in that category.
  • Category table: lists every category with the total amount and number of entries (cantidad) returned by the /api/expenses/summary endpoint. Each row corresponds to an ExpenseSummary record grouped by categoria.
Use this view to identify your largest cost drivers at a glance.

​
Filtering expenses

The Expenses history page (/expenses-history) supports four independent filters that can be combined:
FilterFieldDescription
VehiclevehicleAliasLimit results to one specific vehicle.
CategorycategoriaShow only expenses in a chosen category.
Date rangestartDate / endDateRestrict to expenses within a date window.
Tax-deductibleesDeducibleImpuestosShow only deductible (true) or non-deductible (false) expenses.
On mobile, tap the Filters button to open the filter sheet from the bottom of the screen. On desktop, filters appear in a card above the expense table.

​
Deleting expenses

Each expense entry has a delete button in the expense history list.
Deleting an expense is permanent and cannot be undone. There is no soft delete or recycle bin for expenses. Confirm you have selected the correct entry before proceeding.

Recurring expenses

Set up repeating charges and track payments due in the next 30 days.

Vehicle stats

See how expense totals factor into each vehicle’s total cost of ownership.

Build docs developers (and LLMs) love

Get started for freeTalk to us