Set Up FiscalHost Inteligente CR for Your Rental Business

Create your fiscal profile

Open FiscalHost Inteligente CR and navigate to Configuración → Perfil Fiscal. Fill in the following fields:

Nombre o Razón Social — your full legal name or company name as it appears on your cédula.

Número de cédula — enter your cédula física (9 digits) or cédula jurídica (10 digits) without dashes.

Tipo de contribuyente — select Persona Física if you operate as an individual, or Persona Jurídica if you operate through a corporation (S.A. or S.R.L.).

Correo electrónico fiscal — the email registered with Hacienda; this is used for compliance alert notifications.

Actividad económica — enter code 5500 and the system will auto-populate the description Actividades de alojamiento para estancias cortas.

Click Guardar Perfil to continue.

Once saved, your fiscal profile screen will display a summary of your registered data — legal name, cédula, contributor type, economic activity code, and fiscal email — which you can return to at any time via Configuración → Perfil Fiscal to update if your details change.

Select your tax regime

Navigate to Configuración → Régimen Tributario. FiscalHost Inteligente CR supports the two principal regimes available to vacation rental hosts:

Régimen Tradicional — full bookkeeping required; you declare actual income and deduct documented expenses. Recommended for hosts with annual income above ₡106 million or with significant deductible expenses (maintenance, commissions, depreciation).

Régimen de Tributación Simplificada — simplified calculation based on a fixed factor applied to purchases; designed for small taxpayers. No itemized deductions; reduced administrative burden.

Select the regime that matches your current enrollment with Hacienda and click Confirmar Régimen.

Register your rental properties

Navigate to Propiedades → Agregar Propiedad and complete one entry per rental unit:

Nombre de la propiedad — a descriptive name (e.g., “Cabaña Guanacaste Norte”).

Dirección exacta — full address including province, canton, and district.

Número de folio real — the cadastral number from the Registro Nacional (format: XXX-XXXXXXX-000).

Plataforma principal — select from Airbnb, Booking.com, VRBO, direct rental, or other.

Tarifa por noche (₡) — base nightly rate in colones. If you price in USD, enter the amount and select USD; the system applies the Banco Central de Costa Rica (BCCR) reference rate for conversion.

Fecha de inicio de actividad — the date you first rented or listed the property.

Repeat this process for each property you manage. All registered properties appear in the Panel de Propiedades dashboard.

Configure fiscal year settings

Navigate to Configuración → Año Fiscal. In Costa Rica, the fiscal year for income tax purposes runs from October 1 to September 30 (not the calendar year). Confirm the following settings:

Inicio del período fiscal: 1 de octubre

Cierre del período fiscal: 30 de septiembre

Fecha de declaración de renta: 15 de diciembre (D-101 submission deadline)

Moneda base: CRC (or CRC + USD if you operate in dual currency)

The system pre-populates these values based on Costa Rican regulations, but you should verify them match your specific Hacienda enrollment dates. Click Guardar Configuración de Año Fiscal.

Connect or import your transaction history

Navigate to Transacciones → Importar. You can populate your income history in two ways:

Option A — CSV/Excel import: Export your transaction history from your rental platform (Airbnb, Booking.com, etc.) or your bank, then upload the file. The system maps columns to the required fields: date, description, gross amount, platform fee, and net payout.

Option B — Manual entry: Use Transacciones → Nueva Transacción to record reservations individually. Required fields include check-in date, check-out date, number of nights, gross rental amount, and platform fee withheld.

After import, navigate to Transacciones → Revisión to confirm that each transaction is assigned to the correct property and period. Click Aprobar Importación to finalize.